Negotiation Skills

If you chose the event industry, without having negotiation skills, you’re sure to shut down your business in a few months. Every time you strike that conversation with the food supplier or the venue owner, the price you pay depends on how well you negotiate with your stakeholders. Everything comes with practice and experience. So, if you think you should stop organizing events only because you can’t work out a cost plan suitable for both, don’t give up. Read books or watch videos on negotiation skills and you’ll get there with time.

Patience

Juggling between multiple events, handling irate attendees and dealing with last-minute event issues all at the same time is every event manager’s story. While the lack of sleep and the unending stress before the event can turn you into an irritable person, without patience, you’re sure to kill almost every third person you meet. But when you’re in the events industry, patience is your best friend. Again just like the negotiation skills, as you keep handling events, your patience levels just get better with time.

Team

Imagine a day at work without your team. You’ll probably go bonkers, right? From planning an event to selling tickets online, you’ve got a whole lot of activities you need to delegate. You can’t be a superman and handle everything all by yourself. With Yapsody’s User Management System, you can secure your information with detailed user permissions. Assign roles to your team members based on their duties in the virtual box office. Protect your data by providing access only to the information your team member will need.

Mobile Phone

A mobile phone is everyone’s necessity today and for an event manager, it is no different. Since most of your time is spent coordinating with the stakeholders, a day without a mobile phone seems absolutely impossible. At Yapsody, we turn your mobile phones into a ticket scanning device. That way, you ensure the queues are quickly cleared through easy validation using our mobile app – YapScan. 

Event Management Software

As an event manager, handling multiple tasks can be time-consuming. But with the event management software, a lot of tasks are taken care of all in one place. If you are wondering what are the uses of an event management software, the list is endless. From event registration, check-in to event promotion and reporting, this software takes care of almost everything for an event manager. Without it, you’ll surely feel like you’re in the primitive age.

Reporting App

We bet you’ll spend sleepless nights without your reporting app. While most reporting apps offer information on event ticket sales, Yapsody’s reporting app – YapStats gives its event managers real-time data directly on the Android/iOS device. Not just that, you can integrate Google Analytics with your account and directly check the performance of your marketing campaign on your mobile phone. We told you, you can’t lose your phone. 

Effective Email Marketing Application

Email marketing is the most important way of communicating with your attendees. From sending personal email invites, reminders to communicating with the stakeholders, an effective email application is a must. Knowing the impact it creates on your events, life without an effective email can’t be imagined. 

With our MailChimp integration, Yapsody event managers can easily reach out to a wider audience and promote their events by sending personalized emails to their attendees.  

Wifi/Internet

Without WiFi, you can’t check the reports or send out emails to your attendees. Event managers face a lot of difficulties when they have to visit rural places to organize events. Due to a lack of signal coverage, internet connectivity gets affected, which in turn can lead to a delay in event promotion. Since the internet is something event managers can’t live without, they find hacks to increase every bar of signal they receive. Dongles, Mifi’s and boosters are some of the great solutions event managers can use to ensure work doesn’t stop no matter what.

Attendees

How can you even create events if your attendees are missing? They are your show stoppers, the reason why you exist. Never ignore your attendees, appreciate and engage with them before and after the event. Maintain a healthy relationship with them and they’ll promote your event better than any other promotional channel would. Once in a while, offer giveaways, discounts and always focus on offering a great experience to make sure they keep coming back for more.

Luckily, event managers, today don’t have to live without an event management software.
Sell your tickets online with Yapsody and use our holiday season offers to save on your ticketing fees. Sign up today and use our promo code – HOLIDAY25 to avail a 25% off.

The post 9 Things an Event Manager Can’t Do Without appeared first on Yapsody.

One bright and sunny day, Event Presenter bumped into a very cool guy with sparkling eyes, a grinning face, and a big car. He introduced himself as Event Management Software, and requested to know the reason behind Event Presenter’s sulky mood.

“That’s it? That’s your problem? I can solve that!” Event Management Software exclaimed after hearing Event Presenter’s story. He patted his car and on seeing the look of bewilderment on his new friend’s face, said, “I can offer to bring all your friends together in my car so you could have a good time with them. That’ll bring a smile on your face, right?”

It sure did. Event Presenter enjoyed a lot with his friends and they all lived happily ever after. Oh, wait! Don’t you want to know what else Event Management Software did to make Event Presenter the happiest person on earth?

He brought together all the Required Data into One Single Place

Whatever data was collected from all other platforms (or friends, for that matter) was available on a single software so that making data-driven decisions could be made extremely simpler for the presenter (yep, that’s a generic term for our Event Presenter guy). This way, analysis becomes efficient, as the entire customer cycle can be tracked – right from traffic driven to the website, online registrations, buy event tickets, to physically attending the event.

He let Event Presenter experience the company of all his friends at once

Of course, this was the key point. Now, presenters need not sit down with a web developer to figure out their website then set up an email marketing platform to send out newsletters while juggling with the N number of social media channels for online promotions. They can get a full-fledged webpage for their event, an online ticket store, social media widgets, email integration, and so many other features all on one digital platform. To get a glimpse of what exactly is offered by an efficient event management software, take a look at Yapsody’s features.

He showed the door to Spreadsheets

Spreadsheets undoubtedly hold a special place in every presenter’s life, but it’s high time we came to terms with the fact that lately, it’s not really working out. When it comes to filtering out required information from the tabulated pile of registrant data, it can be a tedious task. Using an event management software, these analyses and filtering out processes are way faster and absolutely foolproof. These will not just save your time, but also help you put together like-minded groups or help people meet people that might interest them.

Epilogue

Of course, Event Presenter was happy with Event Management Software because he was a high-spirited, friendly guy. But, if you look closely, he was able to help because he had a car that was enough to fulfill the needs of Event Presenter.

There are hundreds of event management platforms out there, and you can’t draw lots and randomly pick one. You first need to list down your requirements and then choose the one that fits your need. If you’re looking for something that’s professional and easy-to-use, you can always turn to Yapsody, though!

The post Event Presenter & Event Management Software: The Saga appeared first on Yapsody.