We’re sure that you had to make some hard decisions with the worst-case scenario being event cancellations. However, instead of straight-up canceling your events, you could postpone them for a future date and follow these tips to keep all your guests, sponsors, and production team updated. 

1. Plan Your Communication

Before making your announcements public, it’s crucial to have your event marketer study the health regulations laid down by your country and local regulatory bodies. Once you have all that in place, you can go ahead and frame a step-by-step communications plan for your vendors, sponsors, venue-owners, and guests.

2. Inform Your Venue Owners

Inform your venue owners if you’re postponing or canceling your event and get a refund amount for your booking. Chances are that they might bump you up the list for your next event once all of this blows over safely.

3. Postpone Your Event

It might be with a heavy heart that you might have to postpone your event to ensure the safety of your community. But trust us when we say that, postponing your event is in everyone’s best interest given the conditions. Event presenters using our platform can do so without losing out on their event investments. Learn more about postponing your events, refunding tickets, and precautionary measures to be taken. 

4. Send Updates To Your Guests and Speakers 

Once you’ve decided to postpone or cancel your event, communicate effectively with your guests, speakers, artist booking agencies, and vendors about your event. Apart from posting on your social media and website, send them a personal message through an email using our Mailchimp integration. Remember that our platform is still fully functional.

5. Setup Ground Rules For Your Next Event

Take this time out to regroup safely with your family and friends. Follow those precautionary measures and reflect on how you can improve your future events. It’s absolutely imperative that we collectively plan better for the event community by adhering to strict standards of hygiene. Set up ground rules that you would follow with your team members and audience for an unforgettable event experience.

Remember that we as a community are in this together and will bounce back stronger than ever before. In the meantime, we wish you and yours, all the good health and strength to come out stronger. 

Also read: 

COVID-19 (Coronavirus) Resources for Event Presenters

Availability of Our Platform & 24/7 Support

Yapsody is a global company, with employees in every department working in various locations.  Our engineering and support teams continue to be available to support our presenters and their customers around the clock through this challenging period. For our external technical service providers, such as cloud infrastructure vendors, we partner with only the most sophisticated, enterprise-grade, global organizations, who themselves have also been ahead of the curve in best-practices during this outbreak.

If you have any questions or concerns while following any of the above suggestions, please contact us at support@yapsody.com. Our support agents will be happy to assist you.

As one of the technology leaders in event ticketing, we are honored to partner with over 100,000 event presenters globally, providing a secure and trusted platform to power their events

The post COVID-19 Event Postponement & Management Tips appeared first on Yapsody.

1. Call Upon The Wizard

Preferred by event presenters who create multiple events and shows every week, our event setup wizard weaves magic. For event presenters new to the event management industry, setting up and managing multiple events may seem overwhelming at first, but through our event setup wizard, you can create templates to streamline your event creation and management on a single page. 

2. Set Up Multiple Performances

Organizing multiple events and shows in a week or in the same day? Create multiple performances for a single event with different time slots and dates for a single event. Our most-used feature for venues and events such as theaters, auditoriums, workshops, and conferences. Learn more about setting up multiple performances for a single event here. 

3. Use Ticket Customization Templates

We believe every element of your event deserves its own branding and design. But who has the time to design e-tickets for every show and performance that you’re organizing, right? With our ticket customization feature, never let a single e-ticket be bland and boring. Just how every show brings its own unique persona, your e-ticket should reflect the same. With our ticket customization templates to choose from, you won’t be wasting time designing tickets from scratch. Add your logos, sponsor images, and upcoming events on your e-ticket to up its brand value. Here’s a handy guide on customizing your e-ticket. 

4. Make It Visible On Your Online Store

Are you still trying to list all your new and upcoming events one by one on event listing websites? The event industry can be competitive no doubt, but with Yapsody on your side, it definitely takes a load off when it comes to increasing visibility. When you create events and go live with them, they are automatically updated on your online ticket store. Not only do you get your own subdomain, but you can directly share them on your social media platforms.

Now, that wasn’t so time-consuming, now was it? If you’re an event organizer looking for an easy event management platform, SIGN UP here. 

The post Managing Multiple Events And Shows With Ease appeared first on Yapsody.

Our user management feature has been creating a smooth workflow between different teams, no matter large or small. Here’s a quick takeaway on working smoothly with a team for your event campaign. 

Assigning Speciality Driven Roles & Permissions

When you assign roles to each of your team members, even a ten-member team can function as an army of 300. This is because you’re passing ownership and a specialty driven role to your team members.

On our event ticketing system, you can assign roles based on their expertise such as: 

• Owner
• Admin 
• Marketing Managers
• SEO Specialists 
• Box Office Management
• Sales Rep
• Event Presenters
• On-Ground Staff 
• Accountants & Cashiers

Assigning them specialty driven roles they are good at ensures the integrity and success of your event campaign. 

With this feature, you can also protect sensitive data by providing access only to the information a particular team member will need. Only the account owner can add users to your Yapsody account and assign them different permission so that some can manage the box office ticketing, while some scanning and some others can manage the reporting. 

It’s a no brainer that limiting your team member’s navigation on the system guarantees a focused approach to get things done faster, hence, creating a smoother workflow for your event success. 

Learn more about adding and editing permissions for your team on Yapsody

The post Working Smoothly With A Large Team For Your Event Campaign appeared first on Yapsody.

If you’re an event planner, pub owner, or a hospitality enterprise here’s how you can plan smart, manage it closely, and expect the unexpected. 

1. Choose Your Venues and Routes

Choose your pubs and bars carefully and give their venue owner a heads-up in advance. You’d want pubs that have a cult-like following and have a great space to accommodate your group. Pro tip – your first and last pub should have great food. You need to plan for food early on and when the crawl is coming to an end. 

2. Establish Your Party Size and Duration

Pub crawls are best suited for smaller groups of 10-15 people that are easily manageable. Don’t try to go for an all-nighter if amateurs are involved. A 4-5 hours pub crawl should be good enough to avoid letting people burn out faster. 

3. Find A Sponsor 

If you’re a pub owner, you can connect with one of the major alcohol brands to sponsor your pub crawls. If not that, as an event presenter you can pitch to companies that offer on-demand pick up and drops for all your crawlers. It’s always a great idea to partner with a sponsor that elevates your event marketing efforts. 

4. Set The Expectations Straight 

Once you’ve figured out all the finer details, it’s important to set a few ground rules in place. It’s important to communicate details such as ticket prices, meeting points, emergency contacts, rules, venues, dress codes prior to your event day.  

5. Create a Theme 

Themes are a great way to create uniformity in your event but not necessary. Set your expectations early when you set up your events on our event ticketing platform. With our Online Ticket Store, customize the look and feel of what your pub crawl theme is about to be. Thirsty Thursdays, anyone? 

6. Set Up Access Codes

Pub crawls are events which are very exclusive and involves a close-knit group of people. However, you may have super-busy attendees who might not turn up to the crawl until the group reaches the third pub. Create ease of entry for them by creating an invite-only entry. So, no matter how late they turn up, with our Access Codes feature you make them feel like a VIP. 

7. When the Spirits Start To Soar 

Let’s admit it. After a few shots and pints, emotions start flying all over the place and the vibes can get heated. Some might want to sit at the counter and order the bartender to whip up another margarita. It’s in these moments that you need to figure out if you need to step in or let them be for a few more minutes. Have a schedule but be flexible. As long as they handle themselves well, you’re good. 

8. Don’t Forget to Eat 

A no-brainer really. Don’t forget to eat before you drink and don’t forget to make your event attendees eat a good dinner at the end of your pub crawl. Provided that they haven’t been mixing their liquor, food will keep them steady and finish the pub crawl successfully. 

9. Hashtag your Crawl 

Chances are that people in your pub crawl will get blackout drunk and not have single memory of it. You should market the whole event by creating an event hashtag that your patrons can leverage to document their shots and moments. For a generation that lives for nights they can’t remember, social media always comes to the rescue. 

Our event ticketing platform is preferred by pub owners and event presenters worldwide for creating amazing pub events and selling it’s tickets online. Just in case you needed another reason to SIGN UP with Yapsody.

The post Planning A Soul-Stirring Pub Crawl in Your City appeared first on Yapsody.

Virtual Box Office

With multiple activities to handle while organizing an event, time is what you need. For example, this holiday season if you’ve planned 10 events, you wouldn’t want to create each event from scratch. This must-have feature helps you save a whole lot of time. We call it “The Virtual Box Office”. It gives you single-click access to the event wizard, real-time sales analytics, reporting, inventory management and a lot more. Are you wondering how does it save time? It has a performance customization feature that lets you create multiple events in no time. Using this feature, you can simply copy your existing event and make changes to it.

Online Ticket Store

Does your event management software offer you a platform to showcase your events? Another feature you must consider is the online ticket store which is also referred to as the events page. This store lets you display all your events in a single page. 

The online ticket store is like the stage of a theater, it’s the most happening drama everyone wants to see. It’s where your attendees can see the event details like the date, artist information, and address of the venue. When you promote your event online, they are directed to the online store to purchase tickets. With Yapsody’s event management software, you can customize your store the way you like it. You can add your brand logo, colors, images of your artists and external links to your social media pages. You can also geo-tag your events so your attendees know how to get to the venue.

Multiple Payment Gateway

When you deal with your attendees’ hard-earned money, you can’t take a risk. Payment gateways are a secure way of collecting payments. When an attendee buys a ticket, these systems authorize payments from the attendee’s account directly to your bank account.

While most event ticketing companies may have limited payment gateway options, our event management software offers multiple choices to you. Our popular payment gateways include Stripe, Braintree, PayPal, WePay and many others for close to 60 countries across the globe. That way, you receive the money from the ticket sales directly to your bank account.

Multi-language Support

As an event manager, you don’t want the language to be a barrier between you and your audience. An event management software with multi-language support gives you an upper edge as compared to your competitors. 

Whether you’re in France, Spain or Germany, our event management software lets you create your event in your native language. Our software supports 15 prominent languages so you can connect with your attendees easily without a communication barrier. Apart from language, we also support 170+ currencies across the globe. Do you want to check if your currency is supported? Click here to find out.

Seating Arrangement Options

Attendees look for convenience, especially in the world of digitalization wherein most attendees want to reserve their seats or buy general admission tickets in advance. The seating arrangement feature not only offers convenience but also lets the attendees pick their preferred seat from anywhere and anytime.

Be it a club event or tech conference, using our event management software, you can recreate your venue with our interactive seating plan creator. That way, there’s no war before the event and you don’t have to be the bouncer to stop the ‘seat fight’.

Event Marketing

As an expert event manager, you’d definitely agree that marketing can change the entire ticket selling game. Event marketing as a feature can help you easily promote your event on different social media sites and help you reach out to a wider audience. 

We at Yapsody incorporated this golden feature in our event software management software so you don’t have to approach any event marketing agency to do the job for you. All you need to do is create your event and you can directly promote it on multiple popular social media profiles. Alternatively, once you’re with Yapsody, we promote your events for free. This is how we do it: We

• Share your events on our social media profiles
• Feature your events on our blogs
• Post your events on our website using the premium event listing feature.

Ticket Customization

It’s the holiday season, you’ll have themed parties, Halloween nights or Christmas dinner. With the ticket customization feature, you can set yourself apart. With this feature, you can create themed tickets depending on your event theme. For example, you’re organizing an event this Halloween. Your theme is witches and wizards. You can design your ticket with a smoky cauldron and a witch on the broom flying to the village. Add the event details and your ticket is ready. 

Our event management software offers the  ‘Ticket Customization’ feature so you can customize and create your own branded ticket with the theme you’ve planned for the event.

Accept Donations 

One of the best features a top event management software must-have is the ‘Accept Donations’ feature. While this may not be applicable to all event managers, nonprofit organizations are sure to fall in love with it. 

Our event management software lets you add the accept donation feature on the online ticket store. When your attendees buy tickets for your charity or a fundraiser event, they get a direct option to donate for a cause with Yapsody’s donation feature. Not just that, Yapsody also contributes to your cause by giving you a special offer. Any event you organize, you get a 50% rebate on your event ticketing fees. Now that’s what an incredible offer looks like.

Ticket Validation System

Quick check-in and easy validation are every event manager’s dream. If you’ve been looking for a free event check-in software, we give you something much better than that. 

When you use our event management software, you get our custom-designed mobile apps for free. Our mobile app – YapScan helps you during the check-in process. You can easily scan each attendee’s ticket using your mobile phone and validate them in no time. That way, you can avoid long queues and angry attendees at the door.

Real-Time Reporting

While you spent sleepless nights planning that event, you’ll be restless till you see the numbers. Luckily, the real-time reporting feature is sure to revive you instantly and you don’t have to wait until the end of the event to measure the success. This event management tool works out to be every event manager’s favorite and their guiding star. At Yapsody, we offer you our custom-designed mobile app – YapStats absolutely FREE. This app offers you real-time statistics about your online ticket sales for the event directly on your Android/IOS device. With instant reports and real-time tracking, you can alter your sales strategy to boost ticket sales. 

Whoever came up with the quote ‘the best things in life don’t come free’, we proved them you wrong. For all those looking for a free event management software, we don’t charge a penny for using our software. When it comes to event ticketing, we already offer the best features at an incredibly low price. But if you’d like to make it absolutely free, you can opt for our ‘Pass on Fee’ Feature. With this ticketing feature, your ticketing fees are passed on to your attendees. So when the final invoice is generated, the ticketing fee you pay is already borne by your attendees, making event ticketing free for you. Are you planning an event soon? Sign up with Yapsody and use the best event management software for your next event. Don’t forget to use our holiday season offers. To avail a 25% off, use our promo code – HOLIDAY25.

The post 10 Must-Have Event Management Software Features appeared first on Yapsody.

At the time of making this career choice, you probably pictured yourself bowing on stage at the end of the show, in front of three thousand spectators, while they applaud the spectacular show you or your enterprise put on. In reality, well, it happens more often in your dream. 

Here’s presenting an event presenter’s 8 worst nightmares.

1. Never Ending Queues: You’ve managed to get a Hollywood A-lister to perform in your city and you just announced you’re selling tickets outside the venue gates on the coming Friday night. Next thing you know, fans have already started to camp at the door so they can get hands on your tickets first. Sure, this is a great sign – you’re event is going to sell out for sure! But, do you really want to put your attendees through the experience of waiting in lines in the scorching heat, rubbing shoulders? More importantly, do you want to be sitting there all day selling tickets and disappoint fans towards the end of the line? We didn’t think so either. 

What you need to do: Use Yapsody’s online event ticket store and let fans skip the queue. Sell tickets online without having to deal with any person. People wanting to buy your tickets can check the number of seats remaining in real time, so you won’t leave anyone disappointed.

2. High Ticketing Fees: You’ve decided to take the smarter way out and sell tickets online instead. But now you browse through multiple websites and come across the most ridiculous thing you’ve ever seen – ‘$2 fee for every ticket sold.’ Your tickets only cost $8! The event management spirits welcome you into nightmare number 2 – the one where they rain fire all over your finances. 

What you need to do: With Yapsody, you have two solutions. Yapsody’s ticketing fee is extremely low, you wouldn’t mind paying it. In the case that you do, you have the option to pass on the ticketing fee to your ticket purchaser. Again, it’s so low, they won’t mind paying either. Additionally, we’re also running Holiday Season deals so you can avail another 25% off on your ticketing fees.

3. Unsupportive Customer Support: A nightmare common to humans of all the segments of demographics – poor customer support is something we all dread. Having to deal with a higher number of stakeholders than other people, event presenters have it the worst. While you strive to give your attendees the best experience during, before and after the event, you need your stakeholders to cooperate with you. If they don’t, your nightmare also becomes your attendees nightmare (we’re talking late refunds.)

What you need to do: Use a ticketing system you know provides the best-in-class support. Customer support is our USP – we are literally available 24/7. Each presenter that has shared their experience with Yapsody has ONLY good things to say about our customer support. Whether it’s your ticket purchaser or yourself, reach out to Yapsody for a query (in our capacity) and we’ll happily provide you with just the resolution you need. 

4. Bouncer Brawls: This one’s a popular nightmare. We’ve seen it in the movies and in person – somebody conveniently “forgets” to bring a ticket they never purchased and walks in with a face like they obviously have a ticket. The usher stops them to check the ticket and, well, you know the drill. While one fake attendee is detected, there may be 10 that go unnoticed.

What you need to do: Don’t let this happen, obviously. Using Yapsody’s online ticketing system, you get access a mobile application called YapScan that lets you scan your attendee’s tickets. Validate tickets quicker and identify fake tickets in an instant.

5. Empty Seats: This one’s the greatest of all nightmares. While most of the other issues generally pop up when the sales numbers are too high and there is too much to deal with, this one is a sign of an unsuccessful event – a nightmare than can make the presenter question his career choice. The unfortunate incident often happens because the event wasn’t promoted using the right techniques and at the right time. 

What you need to do: Yapsody’s online ticketing system is integrated with all the promotional tools you’ll need to publicize your event far and wide, or to the designated area of your choice. Our MailChimp integration, SEO tools, social media sharing tools, and campaign tracking ability using Google Analytics and Facebook Pixel will help boost your ticket sales. If marketing is not your forte, leave it to us! We’ll list your event as a premium listing and publish your event on our social media platforms that you can simply share with a click.

6. Seating Confusion – How often have you found yourself acting like an intermediary between two people fighting for a seat? We’re guessing, plenty. When you sell tickets to a general admission event, giving attendees seats on a first come first serve basis, you make yourself vulnerable to complaints about attendees reserving seats by placing their shopping bags or popcorn on it. Yes, this is a nightmare you want to avoid at all costs.

What you need to do: When there is a possibility of the above mentioned actions to occur, always go for a reserved seating system. Yapsody’s online ticketing system gives you the ability to sell reserved seat tickets, so attendees wanting to save the best seat in the house can do so without fighting for it and involving you in it. 

7. Currency Not Supported: Is your local currency not as popular as the US Dollar? Do you find yourself looking up uber cool softwares you’d want to try but shut the tabs soon after you read a little note at the bottom saying ‘Accepts US Dollars only’? This one nightmare almost makes you upset about where you’re located and collecting payments online becomes close to impossible. Without collecting payments in advance, you take the risk of paying other event stakeholders from your own pockets, without  any estimate of how many people will actually purchase your tickets – truly a nightmare!

What you need to do: Leave this one to us. Yapsody supports 150+ currencies from around the world, so you can collect payments, no matter where you’re located. Relax, we’ve got you covered. 

8. Oh-So-Basic Tickets: Let’s assume you’re hosting a Princess themed party for the little girls in your community. You’re selling tickets to an event the girls are looking forward to. The parent hands over the ticket to the highly enthusiastic child and they have a look at it but are not as excited as they should be. Why must that be? Take a guess – your tickets looked as if they were passes to a conference about ‘how to deal with finances’ – white, black and boring fonts. While this is not a dealbreaker, your tickets can make or break a ticket buyers perception about your event.

What you need to do: Make use of Yapsody’s ticket customization feature. Whether you’re hosting a professional conference on leadership or a kid’s party, customize your ticket to set the tone for your event and get your attendees eager to attend it. 

It takes plenty to put on a successful show, a superhero ability of sorts. While things may have gone haywire the last time you organized an event, know that there are always solutions – whether it is in the form of humans or softwares to make sure you have it in control the next time you present a show. At Yapsody, we’ve fit our system with every possible feature to make sure nothing goes wrong at your event and you never have to have a nightmare again. Go on, sign up with Yapsody and see your nightmare switch to a daydream turned reality.

The post An Event Presenter’s Worst Nightmares – A Halloween Special appeared first on Yapsody.

But that’s the harsh truth about casino event promotion. And we all know that unless your event gets shared multiple times, online ticket selling is going to take a hit. Here are a few reasons why some events become more popular than others-

1) Emotion: How does your event affect your audience?

One of the key factors that determine the success of any casino event would have to be the emotive factor. How does your event appeal to the audience? How does it affect them? Are they being indifferent to it? Or does it strike a chord in their heart? If you appeal to the audience on a deeper level, you’re likely to get more shares because audiences are constantly looking for something that makes them feel. This is more in case of charity events. If you make your promotions more powerful and impactful, it will tug at their emotions. This is definitely one of the reasons why some casino events go viral while others don’t.

2) Descriptive Titles: Giving your customers a clear idea

Think about it, if you’re reading something on social media, wouldn’t you rather click on something that has a descriptive title? The same goes for events. If they have longer and more elaborate titles, audiences are going to be sharing it more. That is because one look at the title would give the audience a clear idea of what the event is all about. They wouldn’t have to read the additional content of the event to know more. Remember this, customers hate cryptic titles. Naturally, you should keep your titles simple, straightforward and long- at least 10 words.

3) Pictures: The latest fad in social media

If you’re part of social media, haven’t you ever noticed how pictures are shared more than text? Well, that’s because no one wants to read paragraphs of long text. However, they would rather share large, vibrant and expressive images. In social sharing, statistics show that images are shared twice as much as a text. That is precisely why you need to get some fabulous images and make the most of graphics designing technology, now at your fingertips, to help you get the most appealing designs.

The ticket sales of your casino event would depend on the number of times your event is being shared since that means it is reaching out to a maximum number of people. With more and more people finding out about it, your event promotion and ticket sales would see a rise. If your casino events haven’t received many shares in the past, you must have been missing out on these three important aspects of event promotion. But that’s okay, the next time you plan an event you could keep the above in mind.

The post How to Make Sure That Your Casino Event Gets the Maximum Shares? appeared first on Yapsody.

A Smart Promotional Activity

As event managers, what is the one thing that is constantly plaguing you? Building a brand image, without a doubt. In this highly competitive business, you need to put your best foot forward when it comes to making a name for yourself. An engagement plan will simultaneously help you build your brand even before your trade show starts. A fabulous engagement plan will make audiences and guarantee an experience that they’ll not forget anytime soon. Make use of all the resources in hand for promotional activity, like social media and other forms of advertising like content marketing. “Cool” is the way to go, if you want to promote your event to younger audiences.

A Treat For The Eyes!

An important part of audience engagement is giving them a show that is visually appealing. Think about it, would you attend an event which appears to be boring or shabby? The answer is no. The aesthetics of event management lies in the use of props, plays et cetera for visual appeal. You want to make a statement, then you’re free to do so by all means. But you need to make sure it is eye catching enough to draw customers with a short attention span.

What Looks Good, Is Good!

Customer engagement at a trade show is about how you make the audience feel. Do you make them feel good? Can you captivate their attention? Or do you make them feel disinterested and bored? Drawing an engagement plan is all about delving deep into the psyche of the attendees. You need to put yourself in their shoes, and think from their point of view. It is an undisputable fact that customer experience is an important part of event management.

Are you now convinced about the countless benefits of engagement plans? Well now that you know, you’re ready to organize your own trade show, with a stunning engagement plan that can make your event a grand success.

Try out Yapsody’s event management software and event planning software makes your event setup easy by taking care of all your event needs, making it easy to manage your event and sell your event tickets online.

The post How To Create Engagement Plan To Enhance Your Trade Show Event appeared first on Yapsody.

However, all hope is never lost and by following some simple yet sure to work tips, you can steer any event towards success.

1. Do Your Homework

In the world of event management, knowledge truly is power. In Competing on Analytics, which appeared in the Harvard Business Review, Thomas H. Davenport presents analytics competition as the future of business. It goes a long way to collect data from events you or others around you might have organised in the recent past.

By analysing the successes and failures faced in relation to the dates on which the events were scheduled, you can narrow down the probability to a date that is likely to guarantee a successful event.

2. Personalise the Event Date

In a B2C setting it is necessary to think ‘people’. No matter how good you think your event is going to be, if people are not in the mood on your chosen date, you are doomed. Which is why, it is necessary to personalize your event according to the mood of the masses.

In the US holidays such as Christmas, the 4^th of July, major baseball or soccer events are all bad choices since people would rather hang out with family and friends and make barbecue that take the trouble to attend your event. So, in all cases you must try to feel the public pulse before coming up with a date.

Additionally it can do your company a world of good if you can schedule an event on a day that is special to your business such as an anniversary of the establishment of your company, the birthday of the founder or the day a big merger took place.

3. Chose a Date that Matches the Event’s Focus

It is usually a good idea to take advantage of International days dedicated to the central focus of your event. For instance if your event is about women entrepreneurs, International Women’s Day would be a great choice. Just look for a date that resonates with the theme and focus of your event and you will be sure to gather audience.

4. Do a Quick SWOT Analysis

Now this is a sure-fire technique that is bound to work. Once you have come up with a number of probable dates for your event, make Strengths, Weaknesses, Opportunities and Threats table. So what you do is you quickly analyse each parameter for the days you have in mind.

All the days that present threats and would weaken the events success rate are automatically eliminated while the day that seems to have the greatest strengths and presents maximum opportunities for the event’s success wins.

Yes, it can be as straightforward as playing tic-tac-toe. All you have to do is get your hands on some data, analyse it, come up with some dates, feel the public mood and do a quick SWOT analysis, and there you have the perfect date.

Try out Yapsody’s event management software and event planning software. It makes your event setup easy by taking care of all your event needs, making it easy to manage your event and sell event tickets online.

The post Things To Keep In Mind When Choosing An Event Date appeared first on Yapsody.

Originality Is Always Preferred

Creative events are original events. It is as simple as that. You cannot copy an idea that was executed a few years ago and expect to get away with it. Audiences have a sharp memory when it comes to good events. You need to think of original events, something which hasn’t been done before, something which will shock and amuse the audience. There is nothing better than the look on their faces when you do the unexpected!

Visualizing Is Key

An important part of event analysis is visualizing. If you’ve got an original plan in mind, congratulations. Now before you implement it, you need to visualize and try to picture what you want your event to look like. A glimpse at the bigger picture would help you organize your event better. Imagine all possible scenarios in your head, take into consideration the “how” and the “what if’s”. Make sure you’re ready for what may come.

Cultivating Creativity

Now you might argue that creativity is an innate quality, but you couldn’t be more wrong. There are ways how you can cultivate creativity. Read a good book for inspiration. Listen to your favorite songs. We all have that particular song in our playlist which uplifts our mood when we’re feeling down. You never know when inspiration strikes, do you? Read up on all the greatest ideas by event gods. Brainstorming this way will not only give you the idea you need but also help you understand that even the people, who are great today, were once stuck, just like you.

Fix Yourself to Boundaries

Now, this might seem a bit out of the ordinary, but hey, you need to think out of the box, don’t you? Most people function well when margins are set for them. Because then they are forced to work with what they have. That is usually when creativity strikes. In fact, some of the most well-known event professionals believe in this strange but useful tactic. Limit yourself, test your patience and rack your brains. That is the best way to come up with amazing and innovative ideas.

Good event management is all about originality and creativity. These small but useful tips might help spark your imagination and help you come up with a landmark idea. Isn’t that how all great men are born, anyway?

With Yapsody, you’re not only getting an online event registration platform but also an event management tool. Sign Up now.

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First and foremost, if you think that as an event planner, it lies in your hands and yours only to lead your event into the realms of greatness, you are wrong at your very first step into the path. Of course, your skills and qualities matter, but what matters more than anything else is your ability to bind your team together and use their skills and qualities in an optimal manner. You need to understand that only pushing your limits won’t work if your team isn’t looking forward to giving a more-than-average performance.

So how do you accomplish this? It’s actually simple – by following the following!

CHANGE IS CONSTANT

Old is Gold, no doubt, but what if the world today needs Platinum? With so many technological advancements happening in every sphere of life, Event Management hasn’t been deprived of this evolution. As an event presenter, you have to take conscious efforts to stay in this tech-loop, be aware of everything that’s new so that A, you are able to host your event efficiently and B, you appeal to this generation easily.

But, changes come with challenges, and there will be times when you might feel the urge to shun these new measures and stick to the older ways. Or, you embracing these changes readily might lead to conflicts within your team who might not be finding it comfortable to move so fast along with time. You have to be patient and accept these challenges by keeping an open mind. Don’t fear criticism and appreciate advices and opinions, because this will help you build relationships in the industry (which is absolutely vital for event organizers to flourish) and you’ll be practically getting ideas handed out to you on a silver plate.

MAGIC HAPPENS OUTSIDE YOUR COMFORT ZONE

I’ve come across this picture a little too many times and, being the firm believer in magic that I am, this has always left me in awe and since it supports my point, I’d love sharing it with you.

Where the Magic Happens – Your Comfort Zone

In a nutshell, if you really want your event to turn out amazing, you HAVE to think out of the box and come up with something unconventional. People often mistake this part to be very difficult for someone as “normal” as them, but believe me, it’s actually not. All you have to do is look back at all the events you’ve created and attended and gather ideas from them. Peek into your own interests and those of your team members and colleagues to come up with something that’s unique and appealing. Incorporate funky themes that you and your potential audience might relate to – classic literature set in modern times, video games, TV shows, famous movies, and so on – into your booths and backdrops to create an everlasting effect on the minds of your attendees.

LOVE WHAT YOU DO

Event Management is certainly not a profession that one might choose under compulsion, so obviously, event presenters are doing what they love. But, do they love every part of what comes in the package of their profession?

Again, how your event turns out will largely depend on your team, so make sure that you appreciate their efforts and love them for all that they’re doing. When you select a team, see to it that they share your visions and goals, and their way of work is similar to yours, if not exactly the same. Your job is to keep them motivated so that they don’t give up when times get rough, which is not likely to happen if your team is strong. Basically, Love is the parent emotion. If you love your team, every other positive emotion will eventually follow and drive you and your team.

GIVE YOURSELF TIME

When you are always a part of the frenzy, things tend to get blurred at times and you might lose yourself. In order to hold on to your sanity, remind yourself to take a little break every day, no matter how busy your work keeps you. You can always find time to take a small step back and just relax, maybe go for a walk or enjoy a good meal with someone you love. Sometimes, in order to figure out where the pieces are falling apart, you need to see the picture from afar.

LEARN AND GROW

Organizing a great event is definitely not a piece of cake, and your team may have to go overboard with all the preparations and brainstorming. But, many a times, some things may not go as planned and you’ll find yourself and your team in a very low position. At that moment, you need to generate positive vibes and lift everyone up, and if you have an enthusiastic team, it’ll be easy for all of you to learn from your mistakes and grow out of it into something a lot bigger, and of course, greater.

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#DEFINE

Define your goals. Don’t be vague and restrict yourself to bullet points, for that matter, but make sure that whatever you wish to achieve through your event is listed out on a paper. Writing things down helps you figure out if you’re missing any essential information, and it is absolutely necessary for you to be clear about your goals if you want your target audience and sponsors to buy it.

#BUDGET

Prioritize it. Events that have a surplus budget are pretty unheard of, so you should always have money in mind. List out the essential tasks that have to be done and only after you’ve accomplished them, distribute the remaining budget amongst other less important tasks.

#EXPECT

Events have a quaint habit of going wrong, and even professionals sometimes get stuck in difficult situations. You might find yourself in a tough spot, struggling to save the event, but you need to keep cool and handle the situation in the way best known to you. Having a backup plan always works.

#INNOVATE

Those who are able to accomplish something are usually the ones who were ready to take risks to prove themselves. Replicating successful events isn’t going to get you anywhere. Sure, drawing inspiration is a totally different thing, but you should keep experimenting with new stuff to see what exactly gets to the audience and what doesn’t work out.

#THEME

Themes make it easier for people to remember an event. They make your event look like a signature one, and it definitely pumps enthusiasm amongst attendees.

#EXPERIENCE

If you don’t like it, don’t do it. Event management is something you have to put all your heart into; otherwise, it’s just not going to work, the reason being that it requires time, patience, and more patience. In order to keep yourself together and still go ahead with the event, you really have to love what you’re doing. The satisfaction of a successful event should turn you on more than a strip club would.

Amateur, professional, rookie, experienced – it doesn’t matter what your position is in the profession, this field is always going to offer you something new to learn. So, no matter how far into it you are, keep your mind open.

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