How?

Let’s say you collect $1 from your attendees. With our 50% rebate, you pay us only $0.5 and when you pass on the fees, the remaining $0.5 is borne by your attendees. By the end of the month, you only pay 50% of the collected ticketing fee (which is already paid by your attendees). The price that you would have paid us is the additional revenue can be utilized to raise more funds.

Along with that, we also have a feature called “Accept Donations” which is specially designed for non-profit entities for accepting donations from their Online Ticket Store and Virtual Box Office. It is applicable for presenters across all our pricing tiers, irrespective of whether it is general admission or reserved seating event. So if you want to raise funds by selling event tickets online, learn more on Accepting Donations From The ‘Online Ticket Store’ & ‘Virtual Box Office’

If you’re a non-profit or a charitable entity looking to foray into online event ticketing and raise additional funds, don’t forget to SIGN UP with us.

The post Raising Funds By Selling Event Tickets & Accepting Donations Online appeared first on Yapsody.

Virtual Box Office

With multiple activities to handle while organizing an event, time is what you need. For example, this holiday season if you’ve planned 10 events, you wouldn’t want to create each event from scratch. This must-have feature helps you save a whole lot of time. We call it “The Virtual Box Office”. It gives you single-click access to the event wizard, real-time sales analytics, reporting, inventory management and a lot more. Are you wondering how does it save time? It has a performance customization feature that lets you create multiple events in no time. Using this feature, you can simply copy your existing event and make changes to it.

Online Ticket Store

Does your event management software offer you a platform to showcase your events? Another feature you must consider is the online ticket store which is also referred to as the events page. This store lets you display all your events in a single page. 

The online ticket store is like the stage of a theater, it’s the most happening drama everyone wants to see. It’s where your attendees can see the event details like the date, artist information, and address of the venue. When you promote your event online, they are directed to the online store to purchase tickets. With Yapsody’s event management software, you can customize your store the way you like it. You can add your brand logo, colors, images of your artists and external links to your social media pages. You can also geo-tag your events so your attendees know how to get to the venue.

Multiple Payment Gateway

When you deal with your attendees’ hard-earned money, you can’t take a risk. Payment gateways are a secure way of collecting payments. When an attendee buys a ticket, these systems authorize payments from the attendee’s account directly to your bank account.

While most event ticketing companies may have limited payment gateway options, our event management software offers multiple choices to you. Our popular payment gateways include Stripe, Braintree, PayPal, WePay and many others for close to 60 countries across the globe. That way, you receive the money from the ticket sales directly to your bank account.

Multi-language Support

As an event manager, you don’t want the language to be a barrier between you and your audience. An event management software with multi-language support gives you an upper edge as compared to your competitors. 

Whether you’re in France, Spain or Germany, our event management software lets you create your event in your native language. Our software supports 15 prominent languages so you can connect with your attendees easily without a communication barrier. Apart from language, we also support 170+ currencies across the globe. Do you want to check if your currency is supported? Click here to find out.

Seating Arrangement Options

Attendees look for convenience, especially in the world of digitalization wherein most attendees want to reserve their seats or buy general admission tickets in advance. The seating arrangement feature not only offers convenience but also lets the attendees pick their preferred seat from anywhere and anytime.

Be it a club event or tech conference, using our event management software, you can recreate your venue with our interactive seating plan creator. That way, there’s no war before the event and you don’t have to be the bouncer to stop the ‘seat fight’.

Event Marketing

As an expert event manager, you’d definitely agree that marketing can change the entire ticket selling game. Event marketing as a feature can help you easily promote your event on different social media sites and help you reach out to a wider audience. 

We at Yapsody incorporated this golden feature in our event software management software so you don’t have to approach any event marketing agency to do the job for you. All you need to do is create your event and you can directly promote it on multiple popular social media profiles. Alternatively, once you’re with Yapsody, we promote your events for free. This is how we do it: We

• Share your events on our social media profiles
• Feature your events on our blogs
• Post your events on our website using the premium event listing feature.

Ticket Customization

It’s the holiday season, you’ll have themed parties, Halloween nights or Christmas dinner. With the ticket customization feature, you can set yourself apart. With this feature, you can create themed tickets depending on your event theme. For example, you’re organizing an event this Halloween. Your theme is witches and wizards. You can design your ticket with a smoky cauldron and a witch on the broom flying to the village. Add the event details and your ticket is ready. 

Our event management software offers the  ‘Ticket Customization’ feature so you can customize and create your own branded ticket with the theme you’ve planned for the event.

Accept Donations 

One of the best features a top event management software must-have is the ‘Accept Donations’ feature. While this may not be applicable to all event managers, nonprofit organizations are sure to fall in love with it. 

Our event management software lets you add the accept donation feature on the online ticket store. When your attendees buy tickets for your charity or a fundraiser event, they get a direct option to donate for a cause with Yapsody’s donation feature. Not just that, Yapsody also contributes to your cause by giving you a special offer. Any event you organize, you get a 50% rebate on your event ticketing fees. Now that’s what an incredible offer looks like.

Ticket Validation System

Quick check-in and easy validation are every event manager’s dream. If you’ve been looking for a free event check-in software, we give you something much better than that. 

When you use our event management software, you get our custom-designed mobile apps for free. Our mobile app – YapScan helps you during the check-in process. You can easily scan each attendee’s ticket using your mobile phone and validate them in no time. That way, you can avoid long queues and angry attendees at the door.

Real-Time Reporting

While you spent sleepless nights planning that event, you’ll be restless till you see the numbers. Luckily, the real-time reporting feature is sure to revive you instantly and you don’t have to wait until the end of the event to measure the success. This event management tool works out to be every event manager’s favorite and their guiding star. At Yapsody, we offer you our custom-designed mobile app – YapStats absolutely FREE. This app offers you real-time statistics about your online ticket sales for the event directly on your Android/IOS device. With instant reports and real-time tracking, you can alter your sales strategy to boost ticket sales. 

Whoever came up with the quote ‘the best things in life don’t come free’, we proved them you wrong. For all those looking for a free event management software, we don’t charge a penny for using our software. When it comes to event ticketing, we already offer the best features at an incredibly low price. But if you’d like to make it absolutely free, you can opt for our ‘Pass on Fee’ Feature. With this ticketing feature, your ticketing fees are passed on to your attendees. So when the final invoice is generated, the ticketing fee you pay is already borne by your attendees, making event ticketing free for you. Are you planning an event soon? Sign up with Yapsody and use the best event management software for your next event. Don’t forget to use our holiday season offers. To avail a 25% off, use our promo code – HOLIDAY25.

The post 10 Must-Have Event Management Software Features appeared first on Yapsody.

However, when raising money for a cause, it’s crucial to use the best practices of the industry because coming up short is simply not an option.

So, to help you get started, we’ve compiled some of the most important aspects of organising a fundraising event so that you don’t make the crucial mistakes that are quite common in the industry.

Ready to get started? Then read on below.

Set a Clear Goal 

The first step of putting together a successful fundraiser is figuring out what the fundraiser is about in the first place.

While that may seem obvious, you need to be very specific in defining the cause for your event, figuring out the main reasons why it matters, and coming up with a calculated and precise number of funds that would be the goal that you’re trying to achieve.

What’s more, setting goals can help you and your team focus on the project as well – by having a number to aim for, you can get a better understanding of precisely what you have to do to make it happen, which is essential when allocating resources and the time of your team.

When you have the purpose of your event crystalized, you can also use the reasons for the event as compelling material to convince potential donors to contribute to the cause, which is, in the end, the most crucial factor that determines whether an event is a success or not.

Compile a List of Potential Donors

In order for your fundraiser event to be successful, you need to have attendees. But just any attendees won’t do – you need guests that care about your fundraising cause and have the resources to make a significant donation.

Therefore, you need to spend time identifying people who could be the best donors for your event and compile them into a list.

With the help of a target list, you’ll have an easier time coming up with a compelling and unified outreach campaign which invites guests to attend and participate in your fundraiser.

When you know the people that you want to invite, you can tailor the messages and make sure that they have the biggest impact. You can talk about why they are fitting candidates to donate to the cause and make the message more relevant and engaging than if you were trying to talk to everyone at once.

Think about what groups of people would find your cause meaningful, and emphasize the reasons why it matters in your communications. 

You could even send personalized letters to the people that you want to invite, and segment your list to make sure that each group receives an invitation that has the highest chance of getting them to take action.

Choose the Right Venue

Fundraising events are unique in a sense that they are designed to raise money for a cause, which means that sometimes, corporate event management companies want to cut corners and try to save as much money on the event itself as possible.

However, while being efficient and smart with the budget that you have is crucial, the venue shouldn’t be an area where you compromise on quality because that could cause your entire event to be unsuccessful.

After all, even if you have the best cause and a willing audience that wants to contribute, you still need to get people in the same room, and doing so in an unsuitable venue can be a challenge, to say the least.

That’s why experienced corporate event companies that are putting together fundraisers are extremely thorough when choosing the right venue.

But what should you focus on when making a choice?

Well, first off, you need to figure out how big your fundraising event is going to be. If it’s a local event that’s limited to one city, choosing a central location that’s easy to access via public transportation is a good idea.

For larger events that will have guests flying in from abroad, a location closer to the airport would make more sense, since people could arrive and leave from your event more conveniently. 

You also need to consider the size of the venue, the necessary amenities, and whether the event venue will position your fundraiser the right way.

Spread the Word

While it’s great to do outreach campaigns to get the key donors to your event, if you want to maximize results, that may not be enough, and you may need to run public marketing campaigns to draw attention to your cause and boost participation.

Luckily, there are plenty of marketing approaches that you can use to promote your event and fill up the seats quickly.

One of the easiest ways to market your fundraiser is through social media – you can find almost any group of people on social media and get targeted and compelling messages in front of them.

You should also set up your fundraising page, which can serve as a hub where you post relevant information, educate prospective attendees, and drive traffic from your ads. 

When running ads, you should try to qualify prospective attendees by having them opt into your list and fill out a bit of information about themselves. This can allow you to personalize the messages and ensure that you’re only going after the people who can contribute to your cause.

One final thing to consider is that although the attendance of the live event is limited, technology today allows having an unlimited number of potential contributors to tune in through the web.

If you set up a live stream of your event and pair it with an online payment processing platform, you can collect donations from people all over the world and dramatically increase the amount of money that you can receive. 

Although running fundraising events on the web is still relatively new, many corporate event management companies are seeing tremendous success with it, and since setting up a stream is very affordable, there’s no risk with sharing at least part of your event with a global audience. 

Choose the Right Event Ticketing System

When you’re organising a fundraiser, make the ticket selling process convenient by selling tickets online. There are plenty of online ticketing systems out there, many of which charge exorbitant ticketing fees, making it financially infeasible for fundraising events. With Yapsody’s event ticketing system, it goes the other way around. If you’re a non profit organisation presenting a fundraiser or any kind of event, Yapsody offers you a 50% rebate on event ticketing fees, cutting down expenses furthermore. Needless to say, if you’re selling free tickets, event ticketing is free for you. Basically, when you’re choosing a ticket registration software, make wise decisions.

The post 5 Ways to Make a Fundraising Event an Instant Success appeared first on Yapsody.

Here is a checklist for planning a successful fundraising event that will help you do just that:

Set Goals

The success of your fundraising event rides on having a clearly defined objective of what you want to accomplish through it. So, the first important step is to set specific and tangible goals. For example, if the fundraiser is being organized to build a shelter for homeless kids, it’s best to first quantify the cost of the project and set the goal for your fundraiser accordingly.

Identify Your Target Audience

The event management team working on your fundraiser – be it members from within your organization or a group of professionals – must first identify the target audience and plan the nature of the event and types of activities accordingly.

Chalk Out a Budget

A crucial aspect of budgeting is to analyze your organization’s financial resources and establish the kind of event you can put together within those means. Factor in different costs such as venue, decorations, activities, food and refreshment, prizes, advertising and promotions, etc. and then tweak them as per your budget. While it is not advisable to overstretch the budget of a fundraising event, constraining it too much can also prove counter-productive.

Be Smart about Cost Cutting

If you need to cut the cost of the event, you must do it smartly. Compromising on food, venue, or activities to cut costs can kill the spark altogether. Instead, look around for lucrative deals and collaborations. For instance, Yapsody offers a 50 percent rebate on tickets sold by non-profit organizations. This can be a great way to earn extra revenue on your ticket sales to supplement your existing budget. Similarly, you can club your fundraiser with corporate events to cut the cost of logistics.

Seek Donations

If you find yourself falling short of funds and resources despite cutting costs, do not hesitate in reaching out to your target audience for donations. You can do so by either setting up a parallel campaign for donations or clubbing it with your fundraiser promotions and ticket sales. Learn more about adding an Accept Donations button on your event ticketing interface. 

Put Together an Exciting Event

In the end, it all boils down to the show you put up on the final day. Rope in an event planner or get inputs from professional event organizers on popular fundraising trends that draw crowds and put together a series of fun, exciting activities that’ll motivate your target audience to spend their time at your event and make monetary contributions too.

Spread the Word

With your fundraising event planned down to the last detail, the only thing left for you to do is spread the word like wildfire. Social media, online promotions, pamphlets, word of mouth publicity, local newsletters, and email marketing are some great tools for event promotion.

Insights, planning and smart execution are the keys to putting together a successful fundraising event. With a little preparation and some hard work, you can pull it off with a great plan.

Also, Check out some of the easy and good fundraising ideas for nonprofits

The Yapsody ticketing platform is the ideal launchpad that can give your fundraising event a much-needed head start in the right direction. Get started today.

The post Checklist for Planning a Successful Fundraising Event appeared first on Yapsody.

1. Making use of Images and Videos
Pictures and videos can always leave a deep impression. Take pictures or make videos to tell your story, to show what and how you are doing to help people. Your hard work and effort put in to help someone can touch their heart, and you never know, they may come forward to make donations and promote your event to raise funds.

2. Photo Tagging
Whenever you upload a photo about your event on Facebook, don’t forget to TAG. Recognise your event attendees, volunteers, sponsors, donors and everyone who are part of your event, tag them in the photos. They will feel really nice about it. It will be even great if you can add a line thanking them for their contributions.

3. Involve your Sponsors and Team
The more your posts and tweets get shared, it’s better for your fundraising event to get noticed. Apart from you doing your promotional activity, bring in your sponsors and the team involved with the event to help your posts reach far and wide. Prepare attractive videos, images, GIFs, or blogs so that they can readily send it across to their friends and followers. They will be able to show how actively they are involved and it may, in turn, earn them more followers.

4. It’s Trending
Almost everywhere on the internet, you can see ‘what’s trending’. So, why not make one of your ideas clicked and get it spread like wildfire. All you have to do is widen your scope of imagination and come up with something creative and unique to set a trend. Whatever idea you think of, it should be easy. People should be able to perform it without any hassle. Create a clear and distinctive hashtag of your challenge and attach it to every posts and tweets. If the challenge is engaging enough, it could encourage people to participate, and will definitely be trending.

5. Thanking your Donor
Let your donors know how much you are grateful to them for their contributions. You can do this by mentioning them in a special thanksgiving post or tweet highlighting their active involvement and generosity. You can select a nominee every week and appreciate them for always standing up for a good cause. The idea is not to lose such loyal frequent donors; but yes, before doing so, take their permission.

So, make your charity event a successful one using these simple tips

Also, Check out some of the easy and good fundraising ideas for nonprofits

The Yapsody ticketing platform is the ideal launchpad that can give your fundraising event a much-needed head start in the right direction. Get started today.

The post 5 Tricks to Promote a Fundraising Event on Social Media in 2020 appeared first on Yapsody.

Yapsody is the ideal online ticketing system for presenters using events as a vehicle to raise money for charity.  Aside from the fact that Yapsody provides an easy, fast and organized platform to create your fundraiser events and achieve your fundraising goals, we do not charge any ticketing fee, convenience fee, transaction fee, etc. to you or your supporters regardless of the amount of money you raise from the event.  That means that every penny that your donors spend on Yapsody goes directly to your cause. So for example, if another ticketing system were earning a surcharge of $3.00 per ticket for 1,000 patrons, that’s an extra $3,000 that would be going to your charity by using Yapsody.

We at Yapsody are totally against the concept of “taxing” presenters and customers with fees, which makes Yapsody the first truly free online ticketing system of its kind.  And on top of that, we have many outstanding features that not only help you to manage your fundraising event properly, but also help you to raise more funds. Using our event ticketing system, you can:

• Customize every aspect of each recurring event/performance rather than the one-size-fits-all approach you’ll find on many other ticketing systems
• Easily create a very cool looking online ticket store so that patrons can window shop all your events and offerings on one awesome page
• Allow your customers to add multiple events to their online shopping carts so that they can purchase everything in a single transaction
• Sell tickets through your Virtual Box Office interface, which is super professional yet intuitive and simple to use

So as you can see, there are many great reasons to select Yapsody to help you achieve your fundraising goals.  It’s time to “Own Your Ticketing” and let charitable organizations reap maximum benefits.

CREATE YOUR EVENT and get maximum benefits!

Be sure to visit us on Facebook, Twitter, or our website for all of your event-planning needs.

The post Why it is important to Plan Your Fundraising event with us! appeared first on Yapsody.