THINGS TO DO:

• MAKE A LIST

Though it sounds boring and stupid and whatnot, you need to make lists in order to know, visually, what exactly has to be done. Lists also serve a side purpose of helping you freak out, but that’s another story.

AND, OF COURSE

• MAKE SCHEDULES

It doesn’t matter whether you are a lone wolf working for the event, or if you have an entire pack behind you, you have to lay down a schedule and stick to it. If you fail to do so, you’ll just find that all tasks at hand go haywire and that you are never really able to complete anything.

ACTUALLY

• MAKE THE RIGHT SCHEDULES

Because if you’re going to have meetings with the caterer, the florist, the printer, the retail distributors, the courier partners, and the sponsors all in one day, you’re going to end up doing just one thing – praying to God to give you 48 hours in a day – and look, that’s not even there in your schedule!

EXTRA IS GOOD

Though it may convey quite the opposite of what resource management aims to convey, you should always procure extra stuff to cover emergencies. What if more people turn up? At the last moment, anything could go wrong. And as an event planner, you’re expected to be humble and figure out a way. You can’t open fire at someone because they brought along a date when didn’t RSVP for one.

LITTLE THINGS ARE, WELL, SMALL

And you have to keep aside your OCD and accept that. Always keep your eye on the bigger picture. It’s perfectly okay if you got lilies instead of orchids as long as you got flowers at all. If you’re going to fret over small things, you’re more likely to lose your head and shun the entire thing altogether. Trust yourself and accept the fact that mistakes are going to happen. Just make sure you’re doing what you need to in order to fulfill your client’s expectations. That’s all that matters (of course, he’s the one paying you. That’s all that SHOULD matter!)

The post Time and Resource Management For Event Planners appeared first on Yapsody.

Time management is essential when planning an event. In this article I’ll share some tips to help you maximize your productivity.

• Set goals before you begin to execute. Keep your goal brief and clearly defined, and distribute them, as well as you event guidelines, to all your team members. The clearer your goals, the more you can narrow down your options and thus effectively shorten the decision making process. 

• Set clear target dates and deadlines. A fixed time limit will create the pressure needed to keep you and your staff on target so that you are not scrambling at the last minute.

• Work with an online ticketing system (like Yapsody of course) that is simple to                                                                use, has all the flexibility you need to manage your inventory and sales, and allows you to collect your money directly without the hassle of dealing with ticketing company surcharges.

• Social media marketing is one of the easiest, least costly, and most effective promotional tools available for helping you to connect with thousands of fans within a very short period of time.  The ability to instantly post your Yapsody events on Facebook and Twitter is available at the time you create your event and takes practically no time, thus leaving you with more time to complete those last minute items on your to-do list.

Using these tips and suggestion will help you to manage your time and increase your chances for a successful event. Hope you like this article and suggestions. Please feel free to share your comments and feedback.  We would also love to hear some of your own tips and experiences that we could share in future articles.

The post Effective Time Management Tips for Planning Events appeared first on Yapsody.